• Bachelor’s degree in Architecture or a construction related field; Licensed Architect preferred
  • 3 years minimum* of experience in an Architectural/Engineering firm with a focus on specifications writing
  • Familiarity with Autodesk Suite; proficiency in MasterSpec and Microsoft Office Suite
  • Basic knowledge of buildings codes, architectural and structural systems, and materials standards
  • Basic knowledge of construction industry drawing standards and requirements
  • Familiar with AIA documents
  • Knowledge of CSI principles and construction materials (preferred)



  • Performs work under the direct supervision of the Senior Specifications Writer and/or Specification Writer
  • Prepares technical documents (specifications and other contract documents) for incorporation into Project Manuals for a wide range of building project types
  • Reviews drawings and other project information to write and edit project specifications
  • Uses thorough understanding of project design requirements to translate project needs
  • Performs quality control reviews
  • Assembles final specification documents, issues documents as needed and develops advertisements for Bids
  • Develops custom specification sections as needed and updates standard specifications to meet project specific requirements
  • Acts as a technical resource for architectural staff by answering questions, problem solving, and suggesting products selections
  • Coordinates specification schedules and deadlines with internal staff, external consultants, and clients
  • Researches products, manufacturers, codes & standards, and rules & regulations as related to writing specifications
  • Curates and maintains sample & reference library
  • Represents the firm in a professional manner
  • Excels at time management and multi-tasking
  • Collaborative, team building attitude that sets a positive tone
  • Strong decision-making skills
  • Self-starter who takes direction and feedback, and has a solutions-based approach to problem solving
  • Inquisitive and eager to learn; takes initiative to ask questions



  • Daily attendance for a typical workday and accurate recording of time
  • Essential for the effective performance in this role and the successful operation of the firm’s business, the individual must be able to communicate (verbal and written) effectively and constructively in English with NSPJ employees, consultants, and clients in order to convey and understand details relating to projects and other business-related items. 
  • Able to work cooperatively with co-workers and teams through all stages of design and construction
  • Ability to work efficiently and meet project deadlines
  • Knowledge and daily use of computers and the computer programs used in the office for job description
  • Ability to work at a desk throughout the workday; adjustable (sit or stand) desks are standard
  • Must be able to see, interpret, and analyze data in color on computer screens/programs and paper
  • Performs effectively under conditions of high stress and pressure

*Qualifying minimum years of professional experience is a guideline which is subject to comparison against job performance and is at NSPJ’s discretion.  **The above lists are not necessarily exhaustive and may be supplemented or revised by NSPJ, at its sole discretion.


NSPJ offers a competitive salary and benefits package, including:

  • 100% Company Paid Employee Health Insurance
  • Paid Holidays & Paid Time Off (PTO 4 weeks annually, prorated for the first year)
  • Flexibility to work from home one day a week
  • 3% Safe Harbor contribution into one of our retirement plans
  • 401(k) Retirement Plan
  • Employee Stock Ownership Plan (ESOP)
  • FSA & HRA plans
  • Vision, Dental, Critical Illness, and Accident Insurances
  • Long Term and Short-Term Disability
  • Life Insurance
  • Identity Protection
  • Compensatory Time for salaried employees

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